Federal Employee Vaccine Requirement

What does the federal employee vaccine requirement mean?

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Updated, November 18, 2021

President Biden’s Executive Order 14042 and guidance issued by the Safer Federal Workforce Task Force requires “covered employees of federal contractors” to be fully vaccinated against COVID-19 no later than Jan. 18, 2022.

Who is covered by the federal employee vaccine requirement?

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The federal vaccine requirement applies to all employees who are working on or in connection with a federal contract or who work in the same location as employees working on a federal contract. The requirement applies to full-time, part-time and temporary employees, as well as those working remotely or under flexible work arrangements.

Are students included in the federal employee vaccine requirement?

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Postdoctoral scholars and graduate students are also subject to the requirement. Subject to further federal guidance, however, the federal vaccine requirement does not apply broadly to all categories of student workers.

What is the Carolina Vaccine Clinic? Who can schedule vaccines there?

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Who: UNC-Chapel Hill undergraduate students, graduate students, post-doctoral fellows, faculty and staff can be vaccinated at the Carolina Vaccination Clinic. We strongly encourage making an appointment for the vaccine.

Where: Vaccines for students, faculty and staff are offered at Student Stores Pharmacy on the top floor of UNC Student Stores.

When: Plan for the visit to take up to 45 minutes. The person being vaccinated will need to remain on-site for the entirety of your appointment including an observation period. When you book your appointment, avoid conflicts  work. Cost: There will be no out-of-pocket cost to those who receive a vaccine. Bring your insurance card; your insurance will cover administrative costs.

Transportation: UNC Student Stores offers ease in access through a range of transportation options.

  • Convenient for bike riders and pedestrians on campus
  • Ten reserved parking spots on Stadium Drive, overflow parking in Rams Head Parking Deck (validation provided at vaccination site)
  • Town and regional bus transit stops are located immediately adjacent to the vaccination site including Chapel Hill Transit Routes U, A, FCX, S, and GoTriangle Routes 800, 800S, 805, CRX.

More Details: Please reach out to Campus Health at 919-966-2281 if you have a history of severe allergic reactions or if you have questions about COVID-19 vaccines or the Carolina Student Vaccination Clinics.

How can I find an off-campus vaccination site?

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In addition to the Campus Health Student Stores Pharmacy, you may find vaccine locations listed on the North Carolina Department of Health and Human Services website.

If you are a UNC Health patient, visit the UNC Health vaccine page.

 

Will I have to pay for the vaccine?

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There will be no out-of-pocket cost to those who receive a vaccine. Bring your insurance card; your insurance will cover administrative costs.

What happens once I receive my vaccine?

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Congratulations and thanks for doing your part to protect yourself and others. .

What forms of proof of vaccination are accepted?

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Upload a photo of your CDC vaccination status card.

The image of your vaccine card should include your full name, date of birth, vaccine name, dates of administration and the name of the health care professional or clinic site administering vaccine.

This information might be located on just the front or both the front and back side of your vaccine card so ensure the image you provide captures all required information.

If you have lost your vaccine card and received your vaccine in North Carolina, you may log into the NC Vaccine Portal to download a form that verifies vaccination.

Do employees receive time off to get a vaccine or if they experience side effects?

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University policy allows employees up to eight hours in one day paid work time for vaccinations occurring within regular work hours, with their supervisor’s permission. Employees are also entitled to paid leave for adverse reactions to COVID-19 vaccinations on the day or the day after the vaccine is received. For more information, visit the Office of Human Resources’ Covid-19 Leave Information page.

Can those covered by the vaccine requirement request a religious or medical exemption?

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Yes, please visit the Vaccine Certification form. There you will find instructions on how to submit your request for a religious or medical exemption. The medical exemption form requires input and signature by a health care professional. Information submitted as part of these requests will be kept private. Questions about the exemption request process can be submitted to exemptions@unc.edu.

Requests for medical or religious exemptions to the vaccine requirement should be submitted by no later than 5 PM on Friday, Nov. 12. Submission by this date will allow time for employees to provide additional information, if needed, before the compliance deadline or to get vaccinated if not approved for an exemption.

Exemption determinations will be issued on or after Thursday, Nov. 18, although individuals may be contacted earlier if additional information is needed to consider their request. If a request is denied, or the response to a request is delayed, we will work with those employees to provide sufficient time to comply with the vaccine requirement.

What is the discipline process for employees who do not get vaccinated?

Subject to further guidance from the federal government, covered employees who do not comply with the vaccine requirement or receive an approved exemption may be subject to disciplinary action.

Is the University requiring unvaccinated students, faculty and staff to test?

The University will continue the Carolina Together Testing Program (CTTP), which requires all students, faculty and staff who are unvaccinated or do not provide their vaccination status to participate in regular asymptomatic evaluation testing. Fully vaccinated students, faculty and staff are exempt from testing.

Students, faculty and staff who have not attested they are vaccinated must test once a week as part of the Carolina Together Testing Program.

More information

If you have questions about the federal employee vaccine requirement, please email hr@unc.edu.